Hello I'd be grateful for any advice on how to deal with this letter received yesterday. As you can see the letter is dated 8th December however it was delivered yesterday, along with a load of other post accumulated over the last 2 weeks. Thank you
I’m not sure one can send special delivery to a PO Box, but in any event it is worth replying promptly.Welcome to the forum. There are many reports from around the country at the moment of delays to the post. Assuming that you committed the offence they are alleging then I would reply using Royal Mail Special Delivery (costs £6.70 for guaranteed next day delivery).
No there isn’t, but if you are looking to negotiate a satisfactory out of court settlement, it might be prudent to provide it. Refusal to provide it could make court action more likely.Just re-Reading the letter from Southeastern, they are asking for DOB, Occupation and NI number. Is there a legal requirement to supply Such specific and non relevant information such as your NI number and Occupation in such circumstances?
In which case, false information could be given for those 2 specific information requests. Unless the TOC wants to spend time trying to find the alleged offender on the internet via Facebook, LinkedIn etc, it seems unusual to ask for that info unless the TOC use it as some form of reference to detect repeat offenders as they certainly won’t have access to HMRC or Dept For Work records. But a very valid point about how disinclination to provide the info may provoke a tougher response from the TOC. Although there is the question as to if the TOC should be asking for the information in the first place....No there isn’t, but if you are looking to negotiate a satisfactory out of court settlement, it might be prudent to provide it. Refusal to provide it could make court action more likely.
The letter also asks the recipient to provide any comments they may have relating to the incident.I don't know anything about their procedures but it seems at this stage all they are trying to do is be sure that the person involved in this "incident" is the person they have sent the letter to.
No. There's also no legal requirement for them to offer a settlement.Is there a legal requirement to supply Such specific and non relevant information such as your NI number and Occupation in such circumstances?
Do TOC’s and the prosecution company that many of them use have access to HMRC and DWP records then? If they don’t then I fail to see how they could use the info unless it is for internal references.No. There's also no legal requirement for them to offer a settlement.
They're asking for that info to ascertain exactly who it is that they're dealing with.
You can, and it'll be delivered to the actual address hiding behind the PO Box, but you can't claim if it doesn't meet the 'Next Day 9am' or 'Next day 1pm' guarantee as it will have to be redirected. Online tracking will not update until it's delivered. If the PO Box is a 'collection' type the tracking won't show 'delivered' until someone turns up at the Royal Mail delivery office to pick it up. Same applies to Signed For (what used to be 'Recorded Delivery').I’m not sure one can send special delivery to a PO Box, but in any event it is worth replying promptly.